Privacy Policy

Last Updated: October 12, 2026

Black Banner Safety LLC (“we,” “our,” or “us”) respects your privacy and is committed to safeguarding the information you share with us. This Privacy Policy explains how we collect, use, and protect your data when you visit our website or engage our services.

1. Information We Collect

We collect only what’s necessary to operate our business and deliver services effectively:

  • Personal Information: Your name, email address, company, and payment details provided through forms, inquiries, or transactions.

  • Technical Information: Browser type, IP address, device data, and site-use analytics collected through standard cookies and analytics tools.

  • Business and Transactional Data: Project, billing, and account information required to invoice, manage consulting engagements, and coordinate partner commissions.

2. How We Use Your Information

Your data is used to:

  • Provide and support our consulting, digital, and software-implementation services

  • Process payments, contracts, and ongoing client relationships

  • Communicate about updates, system changes, or account matters

  • Improve website performance, user experience, and service quality

  • Manage partnerships such as Reliant RM system integrations and related commissions

3. AI-Assisted Tools & Data Privacy

Black Banner Safety uses artificial intelligence (AI) and other technology-assisted tools to support research, drafting, content development, administrative efficiency, and operational systems implementation.

We do not submit confidential client information or identifiable personal information to general-purpose AI services without appropriate authorization. Where practical, synthetic, anonymized, or non-sensitive information is used for development, demonstrations, and testing.

As part of authorized client engagements, Black Banner Safety may utilize AI capabilities integrated into approved business platforms, including Reliant RM, or AI environments provided or approved by the client. These capabilities may include AI-assisted form development, workflow configuration, process improvement, and related system functions.

Use of these capabilities is subject to applicable client policies, confidentiality requirements, data protection obligations, and contractual agreements. Any external AI integrations or connectors involving client information must be reviewed and authorized through the appropriate client approval processes.

AI-assisted outputs remain subject to professional judgment, human review, and appropriate verification.

4. Sharing and Disclosure

We never sell or rent your personal data. Limited information may be shared with:

  • Trusted service providers for hosting, analytics, invoicing, or payment processing

  • Reliant RM and other authorized partners to facilitate contracted work

  • Legal or regulatory authorities when required by law

Black Banner Safety may receive a standard referral commission from Reliant RM. This commission is paid by Reliant RM and does not increase your cost.

5. Cookies and Tracking Technologies

Our site uses essential and performance cookies to keep things running smoothly and understand how visitors interact with our pages. These small data files help us:

  • Maintain secure logins and session activity

  • Measure website performance and content engagement

  • Improve navigation and accessibility

You can manage or disable cookies through your browser settings at any time. We do not use advertising or tracking pixels beyond standard analytics.

If expanded tracking is added in the future, this section will be updated with full opt-out and consent information.

6. Data Security and Retention

We protect your information using secure systems and encrypted communication channels. Black Banner Safety maintains professional and cyber liability insurance to cover data and privacy risks.

Information is retained only as long as necessary for active business, legal, or tax requirements, after which it is securely deleted or anonymized.

7. Your Rights

You may request access to, correction of, or deletion of your personal data at any time. We will respond to all verified requests promptly in accordance with applicable laws.

8. Contact

For questions or concerns about this Privacy Policy, please contact us at: info@blackbannersafety.com